User manual DIGITAL ARTS & SCIENCES IMAGEAXS 4.1 FOR MACINTOSH

[. . . ] ImageAXS for Macintosh User's Guide Caere Corporation 100 Cooper Court Los Gatos, California 95032-7603 USA www. caere. com Caere GmbH Innere Wiener Strasse 5 81667 München, Germany Caere UK Information Centre Caere UK Information Centre 3 Catherine Place Westminster, London SWIE 6DX Caere France 72, rue Baratte-Cholet 94100 Saint-Maur, France Please Note In order to use this application, you should know how to work in the Macintosh environment. Please refer to Macintosh documentation if you have questions about how to use menu commands, dialog boxes, scroll bars, and so on. ImageAXS and ImageAXS Professional for Macintosh Version 4. 1 Copyright© 1999 by Caere Corporation. The Caere logo and Caere are registered trademarks of Caere Corporation. ImageAXS, ImageAXS Professional, and e-ZCard are registered trademarks of Digital Arts & Sciences. QuickTimeTM and the QuickTime logo are trademarks used under license. [. . . ] Guidelines to Follow Before Importing Text Files (Professional Version Only): Before you import a text file into ImageAXS Professional, make sure that both the file and your collection are set up to transfer the maximum amount of information easily. Entering Field Data 67 Importing a Text Data File 1. Make sure any date/time fields in your import text file use the same format as your ImageAXS collection. If the formats are not the same, see "Changing Date/Time Field Options" on page 26 to change the date/time format in your ImageAXS collection. If the formats are not identical, ImageAXS will not accept the date/time field(s) in your import file, and the import will fail. 2. Make sure the ImageAXS collection has at least as many data fields as your import text file. If the text file has more fields than the collection, you will not be able to import all of your data. The number of fields in an ImageAXS collection is determined when you create the collection. For details, see "Choosing a Collection Format (Professional Version Only)" on page 45. 3. If you want to attach your text data to existing source files, make sure that one of the fields in your import text file contains the exact Finder name for each of the source files in the ImageAXS collection. You can then identify the file names as a "key field" when you import the text data, ensuring that your data matches up automatically with the correct source file. Guidelines to Follow Before Importing Text Files (Standard Version Only): When you import a text file into the standard version of ImageAXS, each paragraph is imported as a separate data record, with tab spaces separating each data element in the record. In order, the data elements are as follows: · Seven data fields (with a tab space between each of the fields) 68 Chapter 7 Importing a Text Data File · The keywords associated with the record, with a comma between each of the keywords (with no space on either side of the comma) The pathname for the file associated with the record in either standard Web browser URL format (for example, "file:///John'sHD/Photos/Mary. jpg") or standard Macintosh pathname format (for example, "John'sHD:Photos:Mary. jpg") A long description field, using non-letter characters in place of tabs and paragraph returns within the field -- § (press Option-6 on a Macintosh keyboard) for tabs, and ¶ (press Option-7 on a Macintosh keyboard) for paragraph returns · · So, for example, the data for two records in a text import file might appear as follows: Field 1[tab]Field 2[tab]Field 3[tab]Field 4[tab]Field 5[tab]Field 6[tab]Field 7[tab]Keyword 1, Keyword 2, Keyword 3, Keyword 4[tab]John'sHD:Photos:Mary. jpg[tab]This is a picture of my wife, Mary, that I took last summer on our vacation. ¶¶Out of all the pictures I've taken of Mary this year, I think she looks best in this one. Field 1[tab]Field 2[tab]Field 3[tab]Field 4[tab]Field 5[tab]Field 6[tab]Field 7[tab]Keyword 1, Keyword 2, Keyword 3, Keyword 4[tab]John'sHD:Photos:Susan. jpg[tab]This is a picture of my wife's sister, Susan, that I took at the family reunion last summer , while we were on vacation. ¶¶Susan is a freelance editor who works for various publishers in New York City. Note The ¶ symbol in the above examples is a typed character, not an actual carriage return. Because each paragraph is imported as a separate record, use a carriage return only at Entering Field Data 69 Importing a Text Data File the end of each record (and do not include extra carriage returns between records). If any data element is empty, use consecutive tabs in the text file to maintain the proper position of the other data elements. For example, if only Field 3 of the seven fields in the first record above contained any information, the paragraph in the text import file would appear as follows: [tab][tab]Field 3[tab][tab][tab][tab][tab]Keyword 1, Keyword 2, Keyword 3, Keyword 4[tab]John'sHD:Photos:Mary. jpg[tab]This is a picture of my wife, Mary, that I took last summer on our vacation. ¶¶Out of all the pictures I've taken of Mary this year, I think she looks best in this one. Importing a Text Data File After checking the guidelines above to confirm the compatibility of your import text file, open the ImageAXS collection into which you want to import the data and follow the steps below. Only folders and files that seem to be readable text files will be displayed. Click the Show All Files checkbox to show additional files. 70 Chapter 7 Importing a Text Data File 3. Click the Records radio button in the box labeled Import File. The Records option imports keywords as well if they are included in the import data file. Click Keywords only if the import file contains keywords without record data. (For more information on importing keywords, see "Importing Keywords From a Text File" on page 82. ) 4. Click Open. If you are using the standard version of ImageAXS, you are finished importing the text file. Records in the import file will be added to the collection as new "blank" records (that is, without thumbnails). For details on linking blank records with source files, see "Updating Records" on page 108. [. . . ] Select Include Source Files if you want your source files to be part of the export file. If source files are included, the file will be significantly larger, but it can be imported into ImageAXS for Macintosh as a fully functional collection without having to reassociate data records with source files. (If the file is imported into ImageAXS for Windows, data records will still have to be reassociated with source files, even if source files were included. ) 5. Click OK. ImageAXS exports the selected records in the ImageAXS Exchange file format. 148 Chapter 14 Chapter 15 Printing Chapter Topics Printing ImageAXS Collections and Records Printing ImageAXS Collections and Records You can print from any view of an ImageAXS collection or record, including the Keyword List and Portfolio List. [. . . ]