User manual DIGITAL ARTS & SCIENCES IMAGEAXS 4.1 FOR WINDOWS

[. . . ] ImageAXS TM for Windows User's Guide Caere Corporation 100 Cooper Court Los Gatos, California 95032-7603 USA www. caere. com Caere GmbH Innere Wiener Strasse 5 81667 München, Germany Caere UK Information Centre 3 Catherine Place Westminster, London SWIE 6DX Caere France 72, rue Baratte-Cholet 94100 Saint-Maur, France Please Note In order to use this application, you should know how to work in the Microsoft Windows environment. Please refer to Windows documentation if you have questions about how to use menu commands, dialog boxes, scroll bars, edit boxes, and so on. ImageAXS and ImageAXS Professional for Windows Version 4. 1 Copyright© 1999 by Caere Corporation. The Caere logo and Caere are registered trademarks of Caere Corporation. ImageAXS and e-ZCard are trademarks of Digital Arts & Sciences. All other trademarks are the property of their respective companies. ii 800-1329-030A Table of Contents Welcome About ImageAXS and ImageAXS Professional. . . . . . . [. . . ] To copy only a portion of the image source file, use the Crop Image tool to select the area you want, then choose Copy from the Edit menu Managing Records and Source Files 69 Converting source files (Professional version only) Converting source files (Professional version only) ImageAXS gives you the ability to copy your source files to different file formats. To open the File Conversion dialog box, select each record for which you want to convert the source file, then select File Conversion from the Source File menu. In the File Conversion dialog box, you can select options for the converted files. 70 Chapter 6 Chapter 7 Working with Keywords Chapter Topics Overview Modifying the Master Keywords list Attaching keywords to individual records Attaching keywords to multiple records Importing and exporting keywords Overview Keywords are descriptive words that you can link to records so you can easily search for them. Each collection in ImageAXS has a master list of keywords, which you can add to and delete from. You can link keywords that are in the Master Keyword list to individual records. 71 Modifying the Master Keywords list Modifying the Master Keywords list Choose Keywords in the View menu to open the Keywords View. If you add, delete, or modify keywords in the Master Keywords list, the changes are automatically updated in all records. Click Add or press Enter. To remove keywords from the Master Keywords list: 1. You can Ctrl-click or Shift-click to select multiple keywords at a time. Note Click Delete. Removing a keyword from the Master Keywords list also removes it from any records to which it has been added. 72 Chapter 7 Attaching keywords to individual records To modify a keyword in the Master Keyword list: 1. Click the Modify button. When modifying a keyword, do not press the Enter key. This will add the modified keyword to the list as a new entry. Attaching keywords to individual records To attach keywords to an individual record: 1. You can Ctrl-click or Shift-click to select multiple keywords at a time. You can Ctrl-click or Shift-click to select multiple keywords at a time. Removing keywords from a record removes them from that record only, not from the Master Keywords list. Working with Keywords 73 Attaching keywords to multiple records Attaching keywords to multiple records Keywords can be attached to multiple records at once within a collection or portfolio. If you have ImageAXS Professional, you can have multiple collections or portfolios open, and attach keywords from one to another. You can select keywords in the Master Keywords or the Record Keywords list. (You can select keywords in both the Master Keywords and Record Keywords lists at once, but only the keywords in the active list will be copied. ) 3. In the Thumbnails or Text List View, select the records to which you want to attach the keywords. Note If you have ImageAXS Professional, you can select records in a different collection or portfolio. The keywords will be added to the selected records and also to the collection's Master Keywords list. Choose Attach Keywords from the Edit menu. 74 Chapter 7 Importing and exporting keywords Importing and exporting keywords ImageAXS allows you to import and export keywords to and from text files. For example, you may want to import a batch of keywords that are specific to a particular profession, such as medical terminology. Enter the file name and select a folder location where you want to save the text file. [. . . ] As you change settings, the results are reflected in the Sample Text List Report window. 5. 6. Click Save in the Template tab when you are finished selecting settings. Click Done to close the Custom Report dialog box and Sample Text List Report window. 136 Chapter 12 Customizing Text List Reports To edit a report template: 1. The Sample Text List Report window appears along with the Custom Report dialog box. 2. [. . . ]