User manual ERICSSON DIALOG 3212

[. . . ] Dialog 4222 Office / Dialog 3211 & 3212 BusinessPhone Communication Platform User Guide Cover Page Graphic Place the graphic directly on the page, do not care about putting it in the text flow. Select Graphics > Properties and make the following settings: · · · · Width: 15, 4 cm (Important!) Height: 11, 2 cm (May be smaller) Top: 5, 3 cm (Important!) Left: -0, 3 cm (Important!) This text should then be hidden. ? EN/LZTBS 170 321 R1A © Ericsson Enterprise AB 2004 2 BusinessPhone ­ Dialog 4222 Office / Dialog 3211 & 3212 Welcome . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 33 Call List . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 64 Security . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . [. . . ] You can program the external notification number, the notification time and activate/deactivate the function. The external number (including the digit(s) for external line access) can consist of up to 24 digits. 2030 for half past eight with values automatically set to even quarters, i. e. 2013 will be 2015. í Note: The notification number and time must be programmed before you activate the notification. Press to finish the procedure. 60 BusinessPhone ­ Dialog 4222 Office / Dialog 3211 & 3212 Mailbox System Change Password Change the password via your individual mailbox Note: This function is not applicable for the common mailbox Access the mailbox. (See chapter "Access the Mailbox" on page 56. ) Listen and follow the voice announcements in the main menu. Press to finish the procedure. 5 í #*72* z * z # í Change the password via the telephone Dial to select a new password. Press to finish the procedure. BusinessPhone ­ Dialog 4222 Office / Dialog 3211 & 3212 61 Mailbox System Dictaphone Function If you want to record and retrieve personal voice messages you, can use the Dictaphone function. For information on how to retrieve Dictaphone messages, see section "Listen to Messages" on page 57. Record message u *58# * 9 # í To start the recording: Lift the handset. The maximum recording time is 4 minutes and 15 seconds. MESSAGE Select one of the following options: Press to play-back. Press to finish the procedure. 62 BusinessPhone ­ Dialog 4222 Office / Dialog 3211 & 3212 Mailbox System Conversation Recording The Conversation Recording function makes it possible to store the ongoing telephone conversation in the Individual Mailbox by pressing a pre-programmed Recording key. How to retrieve conversation recordings, see section "Listen to Messages" on page 57. Ask the system administrator for the availability and for more information. Furthermore, a Conference tone can be audible during the entire recording session. Recording Ô To start or stop recording the ongoing call: Press the Recording key (pre-programmed). While recording is active a steady light indicates that the conversation is being recorded. The maximum recording time is 4 minutes and 15 seconds, if you want to record for a longer period, just repeat the procedure. Recording a conversation without prior notice to the other party may be illegal. Forwarding or playback of this recorded conversation to a third party without prior permission may be illegal. It is obligatory for the recording initiator, to ask the other party in advance for permission and to inform the same of the purpose and further usage of this particular recording. The adherence to the relevant legislation is the exclusive responsibility of the user, offences can be criminally prosecuted. Neither the manufacturer nor the dealer of this product is responsible for the abuse of this feature by the user or for any damages caused thereby. BusinessPhone ­ Dialog 4222 Office / Dialog 3211 & 3212 63 System Phonebook System Phonebook The System Phonebook covers internal directory numbers as well as external common abbreviated numbers. *0# #0* Use the System Phonebook Press to search for internal directory numbers Or: Press to search for common abbreviated numbers The display shows: TELEPHONE DIRECTORY - ENTER SEARCH KEY í To exit the System Phonebook Press to exit 64 BusinessPhone ­ Dialog 4222 Office / Dialog 3211 & 3212 System Phonebook ¿ # 0 * ÕÔ Make a Call Enter the first letter(s) of the name. When pressing a key, the first available character on that specific key is displayed. [. . . ] On no reply, which means that a call is forwarded if it is not answered within a certain time. On busy, which means that a call is forwarded if the extension is busy. Diversion Bypass This is useful for letting urgent calls through to an extension where diversion is active. See section "Call Forwarding" on page 44. BusinessPhone ­ Dialog 4222 Office / Dialog 3211 & 3212 115 Glossary Extension All telephones connected to the PBX have a unique internal number (up to 8 digits). [. . . ]