User manual XEROX WORKCENTRE 3210

[. . . ] contents 6 9 12 Features of your new laser product Safety Regulatory Information Printer overview Front view Rear view Control panel overview Understanding the Status LED Menu overview Supplied software Printer driver features Printer driver PostScript driver (WorkCentre 3220 only) Setting up the hardware System requirements Windows Macintosh Linux Setting up the network Introduction Supported operating systems Locating the WorkCentre 3210 or WorkCentre 3220 IP Address Accessing CentreWare Internet Services (CWIS) Configuring network protocol via the machine Setting Ethernet speed Restoring the network configuration Printing a network configuration page Using SetIP program Installing the software Machine's basic settings Altitude adjustment Changing the display language Setting the date and time Changing the clock mode Changing the default mode Setting sounds Entering characters using the number keypad Using the save modes Setting print job timeout Changing the font setting Loading originals On the scanner glass In the ADF Selecting print media Specifications on print media Media sizes supported in each mode Guidelines for selecting and storing print media Guidelines for special print media Changing the size of the paper in the paper tray Loading paper Loading paper in the tray 1 or optional tray Printing on special print materials INTRODUCTION 19 19 19 19 20 21 22 23 23 23 24 25 25 25 26 26 26 26 26 27 27 27 27 27 27 27 28 29 29 29 29 29 30 30 30 31 31 31 32 32 32 33 34 35 35 35 36 37 37 37 GETTING STARTED 25 LOADING ORIGINALS AND PRINT MEDIA 32 Contents_1 contents 38 38 38 Adjusting the output support Stacking papers firmly Setting the paper size and type Selecting the paper tray Copying Changing the settings for each copy Darkness Original Type Reduced or enlarged copy Changing the default copy settings ID card copying Using special copy features Collation 2-up or 4-up copying Poster copying Clone copying Adjusting background images Printing on both sides of paper Setting copy timeout Scanning basics Scanning from the control panel Scanning to application programs for USB connections Scanning using a network connection Preparing for network scanning Scanning to a network client Scanning to Email Changing the settings for each scan job Changing the default scan settings Setting up Address Book Registering speed email numbers Configuring group email numbers Using Address Book entries Searching Address Book for an entry Printing Address Book Printing a document Canceling a print job COPYING 39 39 39 39 39 39 39 40 40 40 40 41 41 41 41 42 42 43 43 43 43 43 44 44 45 45 45 45 45 45 46 46 47 47 SCANNING 43 BASIC PRINTING 47 FAXING 48 48 48 48 49 49 49 49 49 49 49 49 50 Sending a fax Setting the fax header Adjusting the document settings Sending a fax automatically Sending a fax manually Confirming a transmission Automatic redialing Redialing the last number Receiving a fax Selecting the paper tray Changing receiving modes Receiving automatically in Fax mode 2_Contents contents 50 50 50 50 51 51 51 51 51 51 52 52 53 54 54 55 56 56 Receiving manually in Tel mode Receiving manually using an extension telephone Receiving automatically in Ans/Fax mode Receiving faxes using DRPD mode Receiving in secure receiving mode Activating secure receiving mode Receiving faxes in memory Other ways to fax Sending a fax to multiple destinations Sending a delayed fax Sending a priority fax Forwarding faxes Sending a Fax from a PC Fax setup Changing the fax setup options Changing the default document settings Printing sent fax report automatically Setting up Address Book About USB memory Plugging in a USB memory device Scanning to a USB memory device Scanning Customizing Scan to USB Printing from a USB memory device To print a document from a USB memory device: Backing up data Backing up data Restoring data Managing USB memory Deleting an image file Formatting a USB memory device Viewing the USB memory status Printing reports Printing a report Clearing memory Firmware update Cleaning your machine Cleaning the outside Cleaning the inside Cleaning the scan unit Maintaining the cartridge Print cartridge storage Expected cartridge life Redistributing toner Replacing the print cartridge Cleaning the drum Clearing the Toner Empty message Maintenance parts Checking replaceables Replacing the ADF rubber pad Replacing the ADF feed roller Replacing the transfer roller Replacing the pick up roller Managing your machine from the website USING USB FLASH MEMORY 58 58 58 58 58 59 59 59 59 59 59 60 60 60 60 61 61 62 62 62 62 62 63 64 64 64 64 65 66 66 66 66 66 67 67 68 68 MAINTENANCE 61 Contents_3 contents 68 Checking the machine's serial number Tips for avoiding paper jams Clearing document jams Input Misfeed Exit misfeed Roller misfeed Clearing paper jams In the paper feed area In the manual tray In the print cartridge area In the paper exit area In the duplex unit area In the optional tray Understanding display messages Solving other problems Paper feeding Printing problems Printing quality problems Copying problems Scanning problems Network Scan problems Fax problems Common PostScript problems (WorkCentre 3220 only) Common Windows problems Common Linux problems Common Macintosh problems Supplies Accessories How to purchase TROUBLESHOOTING 69 69 69 69 70 70 70 70 71 71 71 71 72 73 75 75 75 76 78 79 80 80 81 81 81 82 83 83 83 ORDERING SUPPLIES AND ACCESSORIES 83 INSTALLING ACCESSORIES 84 SPECIFICATIONS 84 84 84 85 86 87 87 88 88 Precautions to take when installing accessories Upgrading a memory module Installing a memory module Activating the added memory in the PS printer properties General specifications Printer specifications Scanner specifications Copier specifications Facsimile specifications 86 4_Contents contents GLOSSARY 89 INDEX 93 Contents_5 features of your new laser product Your new machine is equipped with a number of special features that improve the quality of the documents you print. With the machine, you can: SPECIAL FEATURES Print with excellent quality and speed · You can print with a resolution of up to 1200 dpi effective output. · Your machine prints A4-sized paper at up to 24 ppm (WorkCentre 3210), 28 ppm (WorkCentre 3220) and lettersized paper at up to 24 ppm (WorkCentre 3210), 30 ppm (WorkCentre 3220). Handle many different types of printable material · The manual tray supports letterhead, envelopes, labels, custom-sized media, postcards, and heavy paper. [. . . ] · · · Do not touch the green surface, the OPC drum or the front of the print cartridge, with your hands or any other material. Use the handle on each cartridge in order to avoid touching this area. If you leave the front cover open for more than a few minutes, the OPC drum can be exposed to light. Close the front cover should the installation need to be halted for any reason. FIRMWARE UPDATE You can update machine firmware using CentreWare IS. In the URL or Address field enter http;//xxx. xxx. xxx. xxx where x is your IP address and click Go to access the web site of your machine. Click the blue button to send the upgrade file. 62 _Maintenance 3. Grasp the handles on the print cartridge and pull to remove the cartridge from the machine. Cleaning the scan unit Keeping the scan unit clean helps ensure the best possible copies. We suggest that you clean the scan unit at the start of each day and during the day, as needed. Wipe the surface of the scanner glass and ADF glass until it is clean and dry. 4. With a dry lint-free cloth, wipe away any dust and spilled toner from the print cartridges area and their cavities. 4. Wipe the underside of the scanner lid and white sheet until it is clean and dry. Close the scanner lid. If toner gets on your clothing, wipe it off with a dry cloth and wash it in cold water. Locate the long strip of glass (LSU) inside the cartridge compartment, and gently swab the glass to see if dirt turns the white cotten black. 6. Reinstall all the compartments into the machine, and close the front cover. If the front cover is not completely closed, the machine will not operate. Plug in the power cord and turn the machine on. Maintenance_ 63 MAINTAINING THE CARTRIDGE Print cartridge storage To get the most from the print cartridge, keep the following guidelines in mind: · Do not remove the print cartridge from its package until ready for use. The machine warranty does not cover damage caused by using a refilled cartridge. · Store print cartridges in the same environment as your machine. · To prevent damage to the print cartridge, do not expose it to light for more than a few minutes. 2. Grasp the handles on the print cartridge and pull to remove the cartridge from the machine. Expected cartridge life The life of the print cartridge yield depends on the amount of toner that print jobs require. When printing text at ISO 19752 5% coverage, a new print cartridge lasts an average of 2, 000 or 4, 000 pages. The actual number may also be different depending on the print density of the pages you print on, and the number of pages may be affected by operating environment, printing interval, media type, and media size. [. . . ] - Light: This setting is for bolder line widths or darker gray-scale images. - Dark: This setting is for finer line width, higher definition in graphics, and lighter gray-scale images. · Toner Save Mode: Selecting this option extends the life of your print cartridge and reduces your cost per page without a significant reduction in print quality. - Printer Setting: If you select this option, this feature is determined by the setting you've made on the control panel of the printer. - On: Select this option to allow the printer to use less toner on each page. [. . . ]