User manual XEROX WORKCENTRE PE16

[. . . ] LASER MULTIFUNCTION (4 IN 1) MFP User's Guide WorkCentre PE16 About the User's Guides Your machine comes with the three user's guides: This Laser MFP User's Guide provides information you need for setting up your machine and installing the supplied software. It also provides all of the detailed instructions for using your machine as a printer, a scanner and a copier and information for maintaining and troubleshooting the machine. The Laser Facsimile User's Guide provides information for using your machine as a fax machine. You can find how to send and receive a fax, and how to set fax-related options. This manual is provided for information purposes only. [. . . ] You can dampen the cloth slightly with water, but be careful not to be let any water drip onto the printer or inside of it. Cleaning the Inside During the printing process, paper, toner and dust particles can accumulate inside the machine. This buildup can cause print quality problems, such as toner specks or smearing. Cleaning the inside of the machine clears or reduces these problems. 7 1 Turn the machine off and unplug the power cord. Wait for the machine to cool down. MAINTENANCE 7. 3 2 Open the front cover and pull the toner cartridge out, lightly pushing it down. 3 With a dry and lint-free cloth, wipe away any dust and spilled toner from the toner cartridge area and the toner cartridge cavity. CAUTION: To prevent damage to the toner cartridge, do not expose it to light for more than a few minute. Do not touch the black transfer roller inside the machine. 4 5 Reinsert the toner cartridge and close the cover. Plug in the power cord and turn the machine on. 7. 4 MAINTENANCE Cleaning the Scan Unit Keeping the scan unit clean helps ensure the best possible copies. We suggest that you clean the scan unit at the start of each day and during the day, as needed. 1 2 3 Slightly dampen a soft lint-free cloth or paper towel with water. Wipe the surface of the document glass and ADF glass until it is clean and dry. White sheet Document cover ADF glass Document glass 4 5 Wipe the underside of the white document cover and white sheet until it is clean and dry. Close the document cover. 7 MAINTENANCE 7. 5 Maintaining the Toner Cartridge Toner cartridge storage To get the most from the toner cartridge, keep the following guidelines in mind: · Do not remove the toner cartridge from its package until ready for use. The machine warranty does not cover damage caused by using a refilled cartridge. · Store toner cartridges in the same environment as your machine. · To prevent damage to the toner cartridge, do not expose it to light for more than a few minute. Saving toner To save toner, press the Toner Save button on the printer control panel; see page 1. 19. Using this feature extends the life of the toner cartridge and reduces your cost per page, but it also reduces the print quality. Expected Cartridge Life The life of the toner cartridge depends on the amount of toner that print jobs require. When printing text at IDC 5% coverage, a new toner cartridge lasts an average of 3, 500 pages. (The original toner cartridge supplied with the printer lasts an average of 1, 000 pages. ) The actual number may be different depending on the print density of the page you print. If you print a lot of graphics, you may need to change the cartridge more often. 7. 6 MAINTENANCE Redistributing Toner When the toner cartridge is near the end of its life, white streaks or light print occurs. The LCD displays the warning message, "Toner Low. " You can temporarily reestablish the print quality by redistributing the remaining toner in the cartridge. 1 Open the front cover. 2 Pull the toner cartridge out and gently roll the cartridge to distribute the toner evenly inside the cartridge. NOTE: If the toner gets on your clothing, wipe it off with a dry cloth and wash clothing in cold water. Hot water sets the toner into fabric. 3 Reinstall the cartridge and close the front cover. 7 MAINTENANCE 7. 7 Replacing the Toner Cartridge When the toner eventually runs out, only blank pages print when a print job is sent or when a fax is received. The display shows the warning message, "Toner Empty, " and the indicator on the control panel turns on. 1 Open the front cover. 2 Lightly pushing the used cartridge down, pull it out. NOTE: Help the environment by recycling your used toner cartridge. Refer to the recycling brochure packed with the toner cartridge for details. 7. 8 MAINTENANCE 3 Unpack the new toner cartridge and gently shake it horizontally four or five times to distribute the toner evenly inside the cartridge. Save the box and the cover for shipping. 4 Slide the new toner cartridge in until it locks into place. 5 Close the front cover. 7 MAINTENANCE 7. 9 Setting the Notify Toner Option If you have set the Notify Toner menu option to "On", your machine automatically sends a fax to your service company or the dealer to notify them that your machine requires a new toner cartridge when the toner cartridge needs to be replaced. The fax number is preset by your dealer when you bought your machine. 1 Press Menu on the control panel until "Maintenance" appears on the top line of the display. The first available menu item, "Clean Drum, " displays on the bottom line. 2 3 Press the scroll button (¦ or ) to display "Notify Toner" on the bottom line and press Enter. [. . . ] These options are preset at the factory, but you may need to change them. To find out how the options are currently set, print the System Data list. For details about printing the list, see "Printing Reports" on page 5. 3. Changing Setting Options 1 Press Menu until "Advanced Fax" appears on the top line of the display. The first available menu item, "Send Forward, " displays on the bottom line. 2 Press the scroll button (¦ or ) until you see the desired menu item on the bottom line and press Enter. 3 When the option you want appears on the display, choose the desired status by pressing the scroll button (¦ or ) or enter the desired value using the number keypad. 4 Press Enter to save the selection. [. . . ]