User manual XEROX WORKCENTRE PRO 555

[. . . ] XEROX WorkCentre Pro 555/575 User's Guide 708P84301 Xerox Limited, Global knowledge and Language Services, Enterprise Centre, Bessemer Road, WELWYN GARDEN CITY, AL7 1HL United Kingdom ©2000 by Xerox Corporation. Xerox®, Xerox Limited® and all the products mentioned in this publication are trademarks of Xerox Corporation and Xerox Limited. Copyright protection claimed includes all forms and matters of copyrightable material and information now allowed by statutory or judicial law or hereinafter granted, including without limitation, material generated from the software programs which are displayed on the screen such as icons, screen display looks, etc. Revisions, changes, any technical inaccuracies, and typographical errors will be corrected in any subsequent editions Table of Contents Chapter 1 How to Use This Manual. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-1 Finding Information in the User's Guide . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-1 Information provided by the Advanced Features Guide (AFG) . . . . . . . . . . . . . . . . . . 1-2 Document Conventions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-3 Notes, Cautions, and Warnings. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-4 Chapter 2 Introduction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-1 System Overview. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-1 System Features . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-2 Hardware Features. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-4 System Requirements . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-6 Space Requirements . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-7 Control Panel. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-8 Control Panel Components and Function Keys. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-9 Direct Access Function Keys. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-13 Tones. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-14 Operation Modes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-15 Standby Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-15 Communication Mode. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-15 Copy Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-16 Menu Mode. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-16 PC Printing Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-16 WorkCentre Pro 555/575 i Chapter 3 Getting Started. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . [. . . ] Use for documents containing photographic images. Superfine Photo If you choose a resolution and the receiving machine does not have an equivalent, the WorkCentre chooses the next highest resolution compatible with the remote machine. If you do not know the remote machines resolution capability, it is recommended that you use the Direct Send mode when Superfine Photo is selected. In Direct Send mode, the WorkCentre determines the receive resolution prior to scanning the document. The document is then scanned at the compatible receiver resolution resulting in better print quality. WorkCentre Pro 555, 575 3-19 Getting Started Selecting the Scan Contrast To select the Scan Contrast: Press the Contrast key until the required contrast mode is indicated by a Contrast LED Note: When a Contrast LED is not illuminated, the Contrast setting is Normal. The Contrast setting adjusts the print darkness of the copy or transmitted document. Refer to the System Administrator's Guide for details about changing the default setting for contrast. Contrast selection Normal Description For documents printed with ordinary image density. For documents with dark print that need to be adjusted to print lighter. For documents with light or faint print that need to be adjusted to print darker. Lighten Darken 3-20 WorkCentre Pro 555, 575 Getting Started Quick Start To Receive The default answer mode is Auto answer. When the remote party calls to send you a document, your WorkCentre automatically receives and prints the document. To Send 1. Using the Numeric Keypad, enter the telephone number of the remote fax. Install the print drivers supplied with your WorkCentre following the instructions on the CD. Select OK to send you documents to the WorkCentre For further information about all the features of the WorkCentre please refer to the Advanced Features Guide. WorkCentre Pro 555, 575 3-21 Getting Started Phonebook Reports Individual phonebook reports can be printed for Alphabet, Speed Dial, One Touch and Group stored in the WorkCentre. You can also print all four of the Phonebook Reports in a single operation. Note: Refer to the individual report printing procedures for the report contents tables. To print all four Phonebook Reports: 1. Alphabetical The Phonebook Report prints, then the machine returns to the Standby Mode. 3-22 WorkCentre Pro 555, 575 Getting Started Speed Dial Phonebook The Speed Dial Phonebook Report prints a list of all Remote Station dialing numbers assigned to Speed Dial numbers. The following information is printed on the Speed Dial Phonebook Report. Item S. D. The number of the remote unit ("u" indicates an alternate number. Confirmation report On/Off status. Time MON BPS Report To print the Speed Dial Phonebook Report: 1. Press: Phonebook Report The Speed Dial Phonebook Report prints, then the machine returns to the Standby Mode. WorkCentre Pro 555, 575 3-23 Getting Started One Touch Phonebook The One Touch Phonebook Report prints a list of all Remote Station dialing numbers assigned to One Touch Keys. The following information is printed on the One Touch Phonebook Report. Item One Touch number Name/ Operation Speed Dial/ Group/ Fax number Time MON BPS Report Description One Touch key number. The remote name, or the Speed Dial or Group name assigned to a One Touch Key. Speed Dial/Group or Fax number assigned to a One Touch key ("u" indicates an alternate number. Confirmation report On/Off status. To print the One Touch Phonebook Report: 1. Press: Phonebook Report The One Touch Phonebook Report prints, then the machine returns to the Standby Mode. 3-24 WorkCentre Pro 555, 575 Getting Started Group Phonebook The Group Phonebook Report prints a list of all One Touch or Speed dial numbers registered as Group Numbers. The following information is printed on the Group Phonebook Report. Item Group number Name One Touch/ Speed Dial Number Description Group number. Group name. [. . . ] If unauthorized repair is performed, the remainder of the warranty period is null and void. If you find the telephone line is damaged or the telephone company notifies you that your machine is causing damage, disconnect the machine from the telephone line and call for service. The telephone company will, where practical, notify you when they need to temporarily disconnect service. However, if action is reasonable and necessary, but prior notice is not practical, they may still temporarily disconnect your service. [. . . ]