User manual XEROX WORKCENTRE PRO 765

[. . . ] XEROX Workcentre Pro 665, 685, 765, 785 User's Guide Xerox Limited, Global knowledge and Language Services, Enterprise Centre, Bessemer Road, WELWYN GARDEN CITY, AL7 1HL United Kingdom ©1999 by Xerox Corporation. Xerox®, Xerox Limited® and all the products mentioned in this publication are trademarks of Xerox Corporation and Xerox Limited. Copyright protection claimed includes all forms and matters of copyrightable material and information now allowed by statutory or judicial law or hereinafter granted, including without limitation, material generated from the software programs which are displayed on the screen such as icons, screen display looks, etc. Revisions, changes, any technical inaccuracies, and typographical errors will be corrected in any subsequent editions Table of Contents Chapter 1 Introduction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-1 Finding Information in the User's Guide . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-1 Information provided by the System Administrator's Guide (SAG). . . . . . . . . . . . . 1-2 Document Conventions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-5 Notes, Cautions, and Warnings. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-6 Chapter 2 Machine Requirements. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-1 System Requirements . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-1 Space Requirements . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-2 Chapter 3 Machine Overview. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-1 System Overview. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-1 System Features . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-2 Hardware Features. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-4 Control Panel. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-6 Control Panel Components and Function Keys. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-7 Direct Access Function Keys. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-11 Tones. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-13 Operation Modes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-14 Standby Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-14 Communication Mode. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-14 Copy Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-15 WorkCentre Pro 665/685/765/785 i Menu Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . [. . . ] Press Exit or Stop to return to the Standby Mode. 4-4 WorkCentre Pro 665/685/765/785 Getting Started Setting your Machine ID* The Machine ID identifies your machine to the remote machine when they communicate. The Machine ID must identify the person or company that sends the documents and appear on each transmitted page. Note: For assistance entering alpha or Special Characters, refer to the System Administrator's Guide. Note: U. S. Regulations require that your fax transmittals include your name (business or individual), telephone number, date, and time. To set your Machine ID: 1. Press: Menu *** Machine ID Name (40 max): Enter name After 2 seconds. . . Name (40 max): * In some markets, this feature must be set by your Xerox service representative. *** Please refer to your Menu Map. WorkCentre Pro 665/685/765/785 4-5 Getting Started 2. Using the Keyboard and Numeric Keypad, enter your identification name and press Enter. No Note: If 1 is selected, the "+" symbol is automatically displayed at the beginning of the fax telephone number indicating a Country Code can be entered. If 2 is selected, international communication can be entered manually when dialing. 3. . To skip entering a Country Code, press Machine ID Fax number (20 max): 4. Using the Numeric Keypad, enter the machine telephone number then press Enter. Note: Press the Right arrow key to insert a space. The menu selection screen redisplays. Press Exit or Stop to return to the Standby Mode. 4-6 WorkCentre Pro 665/685/765/785 Getting Started Setting the Dial Mode* Your machine must be set to the dialing mode compatible with your telephone line requirements. If your machine is connected to a PBX system, you may need to enter a number to access the outside telephone line. . Note: If you have the 2nd line hardware installed, you will be prompted to select the Dial Mode for Line 2. 3. Enter outside number Call number (10 max): The menu selection screen redisplays. Press Exit or Stop to return to the Standby Mode. * * This feature not allowed in all markets. *** Please refer to your Menu Map. WorkCentre Pro 665/685/765/785 4-7 Getting Started Setting the Send Header With this feature enabled, your Send Header information is printed at the top of each page you send. When enabling the Send Header feature, you can specify where the header is to be printed "inside" or "outside" the document data area. If "Inside" is selected and sending data exists near the top edge of the paper, the header information and data may overlap. If "Outside" is selected, the header information is printed at the top of the page and the document is printed below to avoid overlapping. The following information is printed on the Send Header: · · · · · · Date Start Time Transmitting Station ID (department, name & telephone number) Transmission Serial Number - The machine automatically assigns a three digit number. Page Number/Total Number of Pages Job or File Number To enable the Send Header: 1. [. . . ] If you find the telephone line is damaged or the telephone company notifies you that your machine is causing damage, disconnect the machine from the telephone line and call for service. The telephone company will, where practical, notify you when they need to temporarily disconnect service. However, if action is reasonable and necessary, but prior notice is not practical, they may still temporarily disconnect your service. In such cases they must: Immediately notify you of their temporary action. [. . . ]